Trip Forecast Worksheet {FREE PRINTABLE}

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Ok, let's be honest. How many drugstore umbrellas have you acquired over the years because it was raining while you were trying to sightsee?

Have you ever packed for a week in paradise only to get there and found yourself in the middle of a cold front with no jacket? What about completely spacing about that hike you had planned, only to realize you only packed sandals?

We've all been there. Indeed, holding all your trip details in your head at the same time can be confusing. Even if you make a packing list, you can't pack something that you don't remember to put on your list! Take all the guesswork out of packing for your next trip with the Trip Forecast Worksheet.

This printable is part of my packing series, meant to help you pack more efficiently. The other packing printables are:


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Overview of the Trip Forecast Worksheet.

Use the Trip Forecast Worksheet to see a high-level overview of your trip, from daily activities to the baggage limitations you need to be aware of to the weather forecast. It'll make preparing your packing list that much easier! Keep it with your trip documents for a quick refresher while traveling.

The Trip Forecast Worksheet comes with two pages - the Instructions (page one) and the actual Worksheet (page two). You’ll want to keep the Instructions close by to reference as you get used to using the template.

This is the same template I use when preparing for a trip!

How To Use the Trip Forecast Worksheet.

Below, I walk you through both pages of the Trip Forecast Worksheet in detail.

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INSTRUCTIONS

The Instructions walk you through everything in this blog post in a consolidated manner, so you won’t need to keep referencing this page unless it is helpful!

HELPFUL INFORMATION

This is going to be where you want to include anything that would helpful to keep in mind while packing. Are you going on safari and can only bring a small duffle bag on the bush plane flight? Note that on the “Baggage Limitation” line. Remember to check all planes, trains, etc. for the most restrictive baggage limitations, as those will control for your whole trip.

Are you planning to store your luggage somewhere during your trip? Do you have a specific travel outfit that you want to make sure not to pack so you can wear it? Will you have access to laundry? Maybe you always forget sunglasses, and you’d like to remember them this time. Note those things in the “Notes” section.

DRESS KEY

You’ll want to reference this key when filling out the worksheet (page two). The categories we use are:

  • Athletic

You are required to take action in order to prevent bodily harm and/or you should expect to be within close proximity to animals. Soiling or damage to garments may occur. Use athletic for hikes, horseback rides, farm visits, kayaking, bike riding, etc.

  • Casual

Casual is the denotation we generally use for sightseeing. It might mean something different to everyone, but the most important thing is to remember is that you should have comfortable shoes on! You are expected to be away from your luggage (anticipating walking) for extended periods without complaining or looking disheveled.

  • Conservative

This category is going to be super important if you are going to a conservative country, like Egypt, Turkey, or Morocco. If you touring mosques, temples, or cathedrals, this would be the category to pick to ensure you have appropriate attire with you and aren’t made to wear/rent the potato sacks they offer at the door. The whole point of this category is to show respect to other cultures and religions. Remember, you are a visitor.

Choose conservative clothing that covers your arms, legs, and shoulders, such as lightweight and loose pants (below the knee), long skirts, or trousers and short-sleeved (or longer) shirts are recommended for both sexes when sightseeing in towns. Wear or carry a pair of socks. Women pack a scarf that can cover their bare neck and shoulders.

  • Classy

Physical activity is virtually nonexistent and you need to look classy. We recommend that you wear what you would out to dinner in the US - button down for men, nice shoes (no sneakers); ladies, nice top and some slacks/skirt/nice jeans. This is the perfect category for that Michelin-starred restaurant at which you are dining or a night out at the bars.

  • Fancy

Look at you looking sharp! Jacket and tie required for men; ladies bring your "A" game. Truth: we’ve only used this category twice. Ever. Once for a black-tie New Year’s Eve party in Egypt, and once for a wedding.

TRIP FORECAST WORKSHEET

  • DATE

This could be the dates of travel or "Day 1", "Day 2" - whatever helps you organize! The worksheet is good for up to eight days. Simply print more than one copy for longer trips.

  • START AND END LOCATIONS

What city / location are you starting the day in? What about ending the day? Are they the same, or are you traveling? If you are starting and ending the day in different cities, that implies that you will be traveling, so you’ll want to note that while you are packing to make sure you have clothes appropriate for the plane, train, or automobile. It’ll also help you determine where you need to check the weather forecast.

  • PRIMARY ACTIVITIES

What are you planning to do that day? Are you sightseeing? Kayaking, hiking, or laying by the pool? Knowing what you are doing each day can help you tailor what you need to include on your packing list.

  • TEMPERATURE HIGH / LOW

What is the weather forecast for each day? Is it expected to rain? Cool, but sunny? This will help guide what you might need to pack solely because of the weather.

  • DAY AND EVENING DRESS

Use the Dress Key to plan what style of outfit you need for each day and evening. For example, are you eating at a Michelin star restaurant after a day of sightseeing? You'll probably want to be Casual during the day and Classy at night. Are you touring in a place (like in Turkey or Egypt) where your shoulders need to be covered? Denote that day with the "Conservative" classification to make sure you have what you need. Hiking the Path of the Gods in the Amalfi Coast? For all those stairs, you will want to be in Athletic attire.


Tools I Recommend.

Printer: HP Smart Tank Plus Printer

I love this printer because it can scan, copy, and print in color! It works with Alexa (for those of you with a smart home). Plus, the fact that the ink comes in bottles means less cartridge waste!

Paper: HP Printer Paper

Pens: Paper Mate Gel Pens

Clip Board: Dayna Lee Clipboard Folder

Use this clipboard to fill out your Trip Forecast Template, and then store it away in the folder for reference when you are finished!


How To Download the Trip Forecast Worksheet Template.

If you are a newsletter subscriber, you can download your printable from the Resource Library (use the password provided to you via email).

Not yet a subscriber? You can download the Trip Forecast Worksheet here:

Download: Trip Forecast Worksheet (PDF)

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